Study Leave Update


Please be aware that unless you provide ALL of the following information for your study leave application, we will not be able to process your payment: 

  •  The electronic study leave application form indicated on this web page
  •  Proof of payment 
  •  Proof of attendance or certificate

If you have not included these items your application will not be processed. We are unable to advise if you have not sent all of the correct information. Please ensure you check your application before submission. Please allow 3 months for your payment to be reimbursed within your monthly salary. 


Study Leave Guidelines 


Study leave is a total of 30 days and this includes 15 days for attending the West Midlands Regional FRCPath course, the attendance of which is compulsory.

The approved list of histopathology and cytology courses broadly covers all sub-specialities required for the FRCPath exams. Sub-specialist courses are recommended only for Stage D trainees with sub-specialist interests or for trainees who require additional targeted training following unsuccessful attempt at the FRCPath exams (supported by examiners feedback).




Study leave is granted for exam preparation and sitting the exams. Exam fees and travel fees for exams are not remunerated.


Approval and Process


Trainees (including academic trainees) should use local processes with the training practice or hospital trust to apply for the study leave, but study leave funding is paid by the lead employer.  Applications for reimbursement of study leave expenses should be claimed using the a claim form here: Histopathology Study Claim Form and guidance on how to claim can be found in the left hand links.

Study leave is only available to meet the competencies of the Royal College of Pathologists, Histopathology curriculum and must have an appropriate PDP objective in the trainee e-Portfolio prior to the study activity.

Study leave forms or any study related queries must be received by Health Education West Midlands at the following email address: within one month of the expense.

For Histopathology Trainees in the West Midlands, Study Leave funding will be agreed on an individual claim evaluation process. ACF's are reminded that funding towards a masters/diploma is included in their training costs to the university and enquiries should be made to their academic supervisors on access to such support.


Travel to a course


Travel to an approved study leave event can be claimed on the study leave form above.  Trainees are reminded not to duplicate travel claims by claiming both from their employer and study leave as this could lead to an investigation by NHS Fraud department.  


Updated 16 January 2019