be advised the deadline has now passed for all Educational Supervision and
Continued Professional Development claims relating to the 17/18 financial year
(claim period ending 31st January
2018). These claims must be made in the financial year to which they relate and
so we are now unable to make any backdated payments.
relation to Educational Supervision Claims for the 18/19 financial year please
see instructions below:
Please find the link on the right for
an excel template which needs to be completed and sent to firstname.lastname@example.org in
order for you to make your claim. Please send this through to us as soon as
possible for any educational supervision reviews relating to the 1st February 2018 – 31st July
2018 rotation. The Business Support team will then validate the information
against E-Portfolio and send you a confirmation email with invoicing
instructions along with templates to assist you.
If you have more than one Educational
Supervisor who have completed reviews in the above period, then please include
all in your email. Please do not raise
an invoice without completing the claim template and only then on receipt of a
confirmation email from us to confirm the practices claim has been validated.
- Educational Supervisors complete
reviews for their trainees every six months. For those reviews which are
completed whilst the trainee is in a hospital post a fee of £250 can be
- The amount of payment is £250 per
report which includes preparation work beforehand and with a commitment of
keeping in touch with a trainee between reports.
- Claim forms MUST be received
within the correct financial year in order for them to be processed and
- Claims should only be made for GP
ST1/ST2 trainees based in another GP Practice to their ES or hospital
training posts. ES payments are not applicable when supervising a trainee
based in the same practice as the supervisor (in most cases an ST3) in
this instance the reports will be covered by the trainers grant each
How to Claim:
We require the practice to complete and
return the attached claim form, a member of our team will then validate the
claim. Once approved we will send you instructions and guidance on how to raise
an invoice for the £500 allowance, please do not raise an invoice until you
receive this confirmation from us. If there is more than one approved GP trainer at your practice,
you may include all on one claim.
Who is Eligible?
The CPD allowance is for approved GP
Trainers only. This
cannot be claimed by Associate Trainers. Please do not submit an invoice for
any Associate Trainer at your practice. Should you do this, you will be
required to submit a credit note to remove this from the account and this
will significantly delay the payment.
To qualify for these payments trainers
must adhere to the following;
(1) Active GP trainers (within the last
(2) Currently on the Performers
(3) Maintaining performance as a
GP Trainer which must be evidenced in NHS appraisal
By raising a claim, you declare that
you meet all the qualifying and this will form part of an audit trail for NHS
Trainers Grants (automatic payment no
From the 1
October 2018 the rate of payment has increased to £8,146 per annum
this increase will be applied to the next payment run accordingly. The previous
rate of £7,908 will be applied to periods pre to 1 October 2018.
Payments will continue to be made
directly to the practice from HEE, a daily rate will be applied pro rata,
calculating the applicable TG based on the period the trainee is in the
TG Payments will be made during the
following months and will include applicable trainer grants for all registrars
and FY2 Trainees:
- September 18 to
include TG for the period 3 February 2018 - 31 July 2018 (FY2
April 2018– August 2018 rotation included)
- February 2019 to
include TG for the period 1 August 2018 –
31 January 2019 (FY2 August 2018 – December
2018 and December 2018 - April 2019 rotations included)
You will be able to see what payments
you have received through Open Exeter. Payments are made in line with rotations
to ensure payments made are as accurate as possible.
Please contact us at email@example.com if you have any queries relating
to payments you have received. We will make adjustments to payments in
subsequent months following payments should it be needed. If for example a
trainee has left a placement early or been on sick leave for the placement
therefore resulting in a change to the applicable trainer grant.
If you have any queries regarding any of the above please
Page updated: 9th November 2018