Educational Supervision



Please be advised the deadline has now passed for all Educational Supervision and Continued Professional Development claims relating to the 17/18 financial year (claim period ending 31st January 2018). These claims must be made in the financial year to which they relate and so we are now unable to make any backdated payments.

 

In relation to Educational Supervision Claims for the 18/19 financial year please see instructions below:

 

ES Payments:

 

Please find the link on the right for an excel template which needs to be completed and sent to gptrainergrants.wm@hee.nhs.uk in order for you to make your claim. Please send this through to us as soon as possible for any educational supervision reviews relating to the 1st February 2018 – 31st July 2018 rotation. The Business Support team will then validate the information against E-Portfolio and send you a confirmation email with invoicing instructions along with templates to assist you.

 

If you have more than one Educational Supervisor who have completed reviews in the above period, then please include all in your email. Please do not raise an invoice without completing the claim template and only then on receipt of a confirmation email from us to confirm the practices claim has been validated.

 

  • Educational Supervisors complete reviews for their trainees every six months. For those reviews which are completed whilst the trainee is in a hospital post a fee of £250 can be claimed.
  • The amount of payment is £250 per report which includes preparation work beforehand and with a commitment of keeping in touch with a trainee between reports.
  • Claim forms MUST be received within the correct financial year in order for them to be processed and paid
  • Claims should only be made for GP ST1/ST2 trainees based in another GP Practice to their ES or hospital training posts. ES payments are not applicable when supervising a trainee based in the same practice as the supervisor (in most cases an ST3) in this instance the reports will be covered by the trainers grant each practice receives.

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Continued Professional Development

 

 How to Claim:

 

We require the practice to complete and return the attached claim form, a member of our team will then validate the claim. Once approved we will send you instructions and guidance on how to raise an invoice for the £500 allowance, please do not raise an invoice until you receive this confirmation from us. If there is more than one approved GP trainer at your practice, you may include all on one claim.

 

Who is Eligible?

 

The CPD allowance is for approved GP Trainers only. This cannot be claimed by Associate Trainers. Please do not submit an invoice for any Associate Trainer at your practice. Should you do this, you will be required to submit a credit note to remove this from the account and this will significantly delay the payment.

 

To qualify for these payments trainers must adhere to the following;

(1) Active GP trainers (within the last 2 years)

(2) Currently on the Performers List 

(3) Maintaining performance as a GP Trainer which must be evidenced in NHS appraisal documentation

By raising a claim, you declare that you meet all the qualifying and this will form part of an audit trail for NHS Finance purposes.

 

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Trainers Grants (automatic payment no invoice required)

 From the 1 October 2018 the rate of payment has increased to £8,146 per annum this increase will be applied to the next payment run accordingly. The previous rate of £7,908 will be applied to periods pre to 1 October 2018.

 

Payments will continue to be made directly to the practice from HEE, a daily rate will be applied pro rata, calculating the applicable TG based on the period the trainee is in the practice.

 

TG Payments will be made during the following months and will include applicable trainer grants for all registrars and FY2 Trainees:      

 

  • September 18 to include TG for the period 3 February 2018 - 31 July 2018 (FY2 April 2018– August 2018 rotation included)

 

  •  February 2019 to include TG for the period 1 August 2018 – 31 January 2019 (FY2 August 2018 – December 2018 and December 2018 - April 2019 rotations included)

 

You will be able to see what payments you have received through Open Exeter. Payments are made in line with rotations to ensure payments made are as accurate as possible.

Please contact us at  gptrainergrants.wm@hee.nhs.uk if you have any queries relating to payments you have received. We will make adjustments to payments in subsequent months following payments should it be needed. If for example a trainee has left a placement early or been on sick leave for the placement therefore resulting in a change to the applicable trainer grant.

 

 If you have any queries regarding any of the above please contact gptrainergrants.wm@hee.nhs.uk

Page updated: 9th November 2018