Accent Leave Manager Go Live Date - 2nd December 2024
Accent Leave Manager is an online system used by many regions to apply for study leave and any associated expenses. To see the flowchart of the application process please see the sections below for Foundation, GP, Secondary Care and Dental.
How can I access Accent Leave Manager?
Accent Leave Manager is available online at https://accent.hicom.co.uk/Portal/Live/Web/
You can request your login details from the Accent homepage at any time: go to https://accent.hicom.co.uk/Portal/Live/Web/ and click on ‘Forgotten password’ – type in the email address that you have registered with NHS England (the address held on the Trainee Information System, TIS) and click Send reset password link. Your login credentials will then be emailed to you from NoReply@hicom.co.uk - you may need to check your junk/spam folder as your email provider may filter the email.
If you do not receive login credentials, email england.studyleave.wm@nhs.net with your first name, surname, GMC/GDC number and preferred email address. Please put “Trainee Login Request” in the subject.
Can you show me how to apply?
Yes – we have a video in the HEE Midlands Study Leave catalogue on the NHS Learning Hub, "Accent Leave Manager: Applying for leave and expenses": this takes you through the application process, including applying for expenses.
The system will not let me submit an application, why is that?
If you are trying to submit a retrospective application (ie an activity that starts on the day you're applying or before), the system will not allow you to do so as retrospective applications are not permitted; this will give you a validation error as "There are no approvers available for this placement, please select different dates or placement".
Also, if you try to apply for an activity that costs more than your available budget, you won’t be able to apply for the full cost. The same applies to the number of days you have left.
If you are applying for an activity which takes places over two placements, you will need to submit two applications one for each placement.
How can I check my budget and days entitlement?
Once you've logged into your Accent Leave Manager account, go to My Entitlements (for your study leave days). Look for the current training year and click on it to view details. To view your budget, go to My Budget.
As a reminder, the study leave year runs from changeover date in August to the changeover date the following August except for programmes with nationally agreed start dates in September, where the leave year is September to September. This applies regardless of individual trainees’ progression dates.